Please click on the Data Request Form below to submit a request for institutional data. If you are updating an existing request or have previously made a similar request, make a note of it. You may be asked to send a copy of the report you previously received.
Please give as much notice as possible when requesting data. Turnaround time varies and is dependent upon the complexity of the request and availability of staff. Mandatory state and federal reporting deadlines will receive priority. Additionally, please note that official enrollment numbers are not available until the university census date and numbers have been cleared by the Commission on Higher Education.
In accordance with 20 U.S.C. § 1232g; 34 CFR Part 99 (The Family Educational Rights and Privacy Act), once you have met the criteria for legitimate educational need, you are hereby notified that this information is provided upon the condition that you, your agents, or employees will not permit any other party access to this information without written consent of the student.
Data Request Form
FEE INFORMATION:
Southern Wesleyan University may release directory information to third-party requestors (non-SWU parties) for currently enrolled students and graduates. Data on currently enrolled students is released after the official enrollment census of the term.
Directory Information at SWU includes:
- Student’s Name
- Local and Permanent Mailing Address
- Telephone Number
- SWU Email Address
- Age
- Major Field of Study
- Dates of Attendance
- Enrollment Status (graduate or undergraduate; full-time or part-time)
- Degrees, Honors, and Awards Received
- Participation in officially recognized activities and sports
- Weight and Height of Athletes
For third-party requests for information, SWU will charge fees for the search, retrieval, redaction, and copying of records.
For the production of a request for directory information, a flat rate of $50 ($25 for doctoral research) is charged for each external report, payable at the time the data request form is submitted by the requestor. Payments can be submitted via credit/debit card upon the submission of the request.
For the production of an information request beyond that of directory information, additional fees may apply. Additional fees are assessed at the rate of $50 per hour ($25 per hour for doctoral research) when the cost of the individual’s work in collecting/generating electronic and/or print copy student information and redacting/copying/report creation for the response exceeds one hour of labor. A final determination as to the release of the information may be made within 10 work days (excluding University holidays) of the date the University receives the request and initial payment of $50.00. If a third-party request for information will require additional fees, the requestor will be notified of additional amount above the flat rate of $50.00. Requested reports, data, or other information will not be provided until all assessed fees are paid in full.
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FEE SCHEDULE:
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DIRECTORY INFORMATION
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$50.00 per request
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Payment required upon submission of request.
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DOCTORAL RESEARCH
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Minimum of $25.00 per request
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$25.00 required upon submission of request. Remaining balance is required prior to release of information.
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OTHER INFORMATION
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Minimum of $50.00 per request
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$50.00 required upon submission of request. Remaining balance is required prior to release of information.
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HARD COPY FILES
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$.20 (20 cents) per page
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Payment required prior to release of information.
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Check or money order payments should be made payable to "Southern Wesleyan University" and sent to:
SWU Business Office
Attn: Cashier
Post Office Box 1020
SWU Box 1835
Central, SC 29630
The fee schedule may be changed without notice to ensure consistency with the actual cost incurred by the University in responding to requests for records.
For additional information, Policy 13.15: Provision of External Reports is available here.
Any questions may be directed to data@swu.edu.